Your desktop, files, and apps — available from anywhere
Office in the Cloud gives your business a secure cloud-based workspace powered by Microsoft Windows Server. Each user connects to their own desktop from any location and any device, while your team shares the same company resources, files, applications, and permissions — without needing an on-premises server in the office.
Monitoring and alert-based response for the cloud environment.
Connect from supported Windows, Mac, laptop, desktop, tablet, or remote devices.
Cloud availability target depending on selected architecture and provider plan.
Data protection and recovery planning included with the managed service.
A complete cloud office built around your users, files, and applications.
Office in the Cloud works like a modern terminal server environment. Your employees log in securely to a remote desktop hosted in the cloud. Each user sees their own desktop, settings, and profile, while shared company resources remain centralized and protected.
Personal Desktop
Every user receives their own cloud desktop profile, giving them a consistent workspace when they log in from different devices or locations.
Shared File System
Company files can be organized in shared folders with permissions, so users only access the resources they are allowed to use.
Shared Applications
Business applications can be installed and managed centrally, making access easier for users and maintenance simpler for the company.
Remote Access
Users can connect from anywhere with an internet connection, helping your business support remote work, travel, multiple offices, and flexible teams.
Replace local server headaches with a managed cloud workspace.
A traditional office server requires hardware, electricity, cooling, UPS battery backup, licensing, maintenance, physical space, and ongoing support. Office in the Cloud moves the server role into a managed cloud environment so your office can run with less local infrastructure and more flexibility.
Built for reliability, flexibility, and lower infrastructure burden.
Office in the Cloud gives small and mid-sized businesses a practical way to modernize their IT environment without forcing a full application redesign or complicated user experience.
Fast Access Anywhere
Users can sign in remotely and access their familiar desktop, files, and applications without being physically inside the office.
Security & Permissions
Centralized access control helps protect company resources and keeps file permissions organized by user, group, department, or role.
Lower Local Costs
Reduce dependency on physical server hardware, server room space, UPS systems, electricity, licensing complexity, and local maintenance.
Backups Included
Your cloud environment can be protected with backup and recovery planning to help reduce data-loss risk and improve business continuity.
Monitoring Included
We monitor the environment and respond to alerts, helping identify issues before they create bigger business interruptions.
Scalable by User
Add or remove users as your business changes, without needing to replace office server hardware every time your team grows.
We plan the move carefully, then migrate your office into the cloud.
Our process is designed to reduce disruption. We review your current environment, plan the migration, create cloud user profiles, move your files, and transition your team away from the old on-premises server.
1. Free Meeting
We meet with you without commitment to understand your users, server, files, applications, permissions, remote access needs, and business priorities.
2. Plan & Schedule
We design the cloud environment, define the migration scope, choose the best timing, and schedule the process around your business operations.
3. Create Users
We create a cloud profile for each user, configure access, map permissions, and prepare the desktop experience before the final transition.
4. Move & Retire
We move files to the cloud, test access, connect users, and then shut down the old server when the environment is ready.
Ideal for companies that need secure access to one shared office environment.
This solution is especially useful when your business still depends on shared folders, desktop applications, accounting software, line-of-business systems, or centralized office workflows.
Small Offices Replacing a Server
Move away from aging on-premises server hardware and give users a cleaner, managed cloud workspace.
Remote & Hybrid Teams
Let employees work from home, the office, customer locations, or while traveling while still using the same company environment.
Accounting & Business Apps
Centralize applications that need to be shared by multiple users, such as accounting, ERP, CRM, document, or industry-specific systems.
Server Refresh Projects
If your current server is old or out of warranty, moving to the cloud may be a better option than buying another physical server.
Controlled File Access
Keep shared company data organized with permissions instead of copying files between computers, drives, and unmanaged devices.
Growing Companies
Add users and resources as your business grows, without needing to redesign your entire office IT setup.
Common questions about Office in the Cloud.
A few quick answers to help explain the user experience, migration, access, security, and ongoing support.
Is this the same as a terminal server?
Yes, the concept is similar. It is a cloud-hosted Microsoft Windows Server environment where users connect remotely to their own desktop session and access shared company resources.
Can users connect from home or while traveling?
Yes. Users can connect from anywhere with an internet connection and a supported device, making it a strong option for remote work, hybrid offices, and multi-location teams.
Does every user get a separate desktop?
Yes. Each user receives their own profile and desktop experience, while still sharing approved resources such as folders, applications, and data based on permissions.
What happens to our existing files?
During the migration, we move your company files to the cloud environment, organize access permissions, test the setup, and connect your users to the new workspace.
Do we still need an office server?
In many cases, no. The goal is to replace the local server role with the cloud environment, which can reduce hardware, UPS, electricity, physical space, and local maintenance needs.
What is included in the managed service?
The solution includes cloud environment maintenance, monitoring, security, backups, support, and ongoing management by Prevail IT Solutions.
Ready to replace your office server?
Schedule a no-commitment consultation and let us design a secure cloud workspace for your users, files, applications, backups, and support needs.